Intermediate PowerPoint XP

Module 4

Charts and Microsoft Graph

When you create a chart by double-clicking a chart placeholder or by clicking Insert Chart, Microsoft Graph displays a chart and its associated data in a table called a "datasheet." The datasheet provides sample information that shows where to type your own row and column labels and data. After you create a chart, you can enter your own data on the datasheet, import data from a text file or Lotus 1-2-3 file, import a Microsoft Excel worksheet or chart, or copy data from another program.

This module will cover the topics in the bulleted list below relating to  Charts and Graphs. Complete each of the activities by following the steps enumerated in the yellow box. Some of the activities will be accompanied by demos to help you "see" the steps being performed before trying them yourself. At the end of this module, you will be given an assignment which you should complete and email as an attachment to cgeorge@wresa.org .

Add a Chart to a Presentation Using the Insert Chart Button
Modify the Chart's Datasheet
Format the Chart
Add a Chart to a Presentation Using the Insert Chart Button
Activity 1Add a Chart to a Presentation Using the Insert Chart Button

1. Insert a new slide using the blank slide layout. Click the Insert Chart button on the Standard Toolbar. 

This is the default Microsoft Graph chart and datasheet.

To customize, type over the entries in the datasheet. The changes will be transferred to the chart.

To turn a column or row OFF, double click the column or row header, i.e. D or 3.

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Modify the Chart's Datasheet
Activity 2Modify the Chart's Datasheet

1. Change the datasheet to look like this:

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Format the Chart
Activity 3Format the Chart

1.  Format the various elements of the chart To format, double–click on any element of the table (data series, data point, walls, axis, etc.) to bring up a dialogue box with formatting options for that element.

2. Use the charting toolbar to view the data by rows and columns, and to change the chart type.

3. After formatting the chart, save this one page presentation as "Chart" and email as an attachment to the address below.

Te charting toolbar should appear automatically when you create a chart. If not, you can activate it by choosing it from the View=>Toolbars menu

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Assignment 4 Due! Email the one slide presentation as an attachment  to cgeorge@wresa.org .

You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.