Intermediate PowerPoint XP

Module 6

Presentations and Printing

This module will cover the topics in the bulleted list below relating to  Presentations and Printing. Complete each of the activities by following the steps enumerated in the yellow box. Some of the activities will be accompanied by demos to help you "see" the steps being performed before trying them yourself. 

Previewing the Slide Show
Highlighting Parts of the Slideshow
Using the Slideshow menu
Saving the Presentation to the Web
Printing the Presentation 
Previewing the Slide Show
Activity 1Previewing the Slide Show

The Slide Show feature allows you to preview your presentation on your computer. You can use the Slide Show to check a presentation before printing it or to prepare to show it electronically. By adding transitions to your presentation, you can help emphasize topic changes.

1. Open a PowerPoint Presentation consisting of several slides. (One of the presentations you have created in other modules will work  just fine.)

2. On the Slide Show menu, click View Show.

3. After the first slide appears, click anywhere on the screen to move through the presentation.

4. At the last slide, click anywhere to end the slide show.

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Highlighting Parts of the Slideshow
Activity 2Highlighting Parts of the Slideshow

You can use highlighting while you are giving the presentation to add emphasis to important information.

1.   On the Slide Show menu, click View Show.

2.      Click the right-mouse button and then click Pointer Options ==> Pen. The mouse pointer becomes a pen.

3.      Click and hold the pen on the slide. Drag the pen around the words you want to highlight until a line encircles the text.

4.      Click the right-mouse button and then click Pointer Options ==>Arrow. The pen changes back to the mouse pointer.

5.      Click anywhere on the slide to advance to the next slide.

6.      On the File menu, click Save.

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Using the Slideshow menu
Activity 3Using the Slideshow menu

1.      On the Slide Show menu, click Set Up Show.

2.      Click Browsed at a kiosk and notice that PowerPoint automatically checks the Loop continuously box.

3.      Under Slides, click All. Notice the box at the bottom of the menu that lets you select how slides are advanced--manually or based on slide timings. The selections that make it easy for you to set up a self-running presentation are all now available in a single menu. Leave as the default by clicking OK.

4.      On the Slide Show menu, click View Show. The presentation runs in a continuous loop.

5.      To end the show, press ESC.

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Saving the Presentation to the Web
Activity 4Saving the Presentation to the Web 

To “save a presentation to the Web” means to place a copy of the presentation in HTML format on the Web. When saving a presentation to the Web you can do any of the following:

·          Make available on the Web a copy of a presentation that only you will edit.

·          Make a subset of your presentation available.

·          Select which browser format you want to make your presentation available in, such as Microsoft Internet Explorer 3.0 or Netscape Navigator 3.0.

·          Make only the slides (not the notes) of your presentation available.

1.  On the File menu, click Save as Web Page.

2.  Select a folder and name the file and then click Save. 

3.  To view the presentation as a Web page, open it in the browser.

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Printing the Presentation 
Activity 6Printing the Presentation 

You can print other types of presentation output using the Print what list. When you print notes pages, they print with one slide at the top of the page and the presentation notes at the bottom of the page. Handouts print two, three, or six slides per page with room for your audience to add notes as you give the presentation. You may use handouts to provide an outline of the presentation to your class.

To print notes:

1.      On the View menu, point to Master, and then click Notes Master.

2.      Add the items you want on the notes master—art, text, headers or footers, date, time, or page number. Items you add appear only on the notes; no changes are made to the slide master. 

3.   On the Master toolbar, click Close. 

4.   On the File menu, click Print.

5.   In the Print what box, click Notes Pages.

6.   Click OK. 

To print handouts:

1.      On the View menu, point to Master and then click Handout Master.

2.      To preview the layout you want, click the layout buttons on the Handout Master toolbar.

3.      Add the items you want on the handout master— art, text, headers or footers, date, time, or page number. Items you add appear only on the handouts; no changes are made to the slide master.

4.      On the Master toolbar, click Close.

5.      On the File menu, click Print.

6.      In the Print what box, click Handouts.

7.      In the Slides per page box, click the number of slides you want on the handouts.

8.      If you select four, six, or nine slides per page, click Horizontal or Vertical to specify the order in which you want the slides to appear on the page.

9.      You can also change the orientation of the paper when you print handouts. Click Page Setup on the File menu and then click Landscape or Portrait under Notes, handouts & outline.

10. Click OK.

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No Assignment for this module!

You have now completed this module. Take a few minutes to review and practice what you have learned. If you are through for this session, close all programs, being sure to save any work. You may now begin the next module by clicking on the Back to Index link on this page and then clicking on the next module on the homepage of this course.